Binding Estimates and Fees Explained: A Complete Guide for Long Distance Moves

American National Movers
a few seconds ago
4 min read

Paper with blue text "WHAT YOU NEED TO KNOW" on a blue background, next to a blue pencil and three silver binder clips. — We suggest avoiding a moving company that charges a fee to make your quote binding. Instead get a quote from reputable movers that do not charge a fee for a binding not to exceed estimate.

A “binding fee” (sometimes called a binding charge) is a fee that some brokers or intermediaries add to lock in a fixed quote. In most cases, this charge is not required by law — it’s simply a way for brokers to secure their commission while outsourcing the actual move to a carrier.

American National Movers advises caution when dealing with movers or brokers who charge binding fees. A reputable moving company should offer binding or binding-not-to-exceed estimates without charging you extra. This ensures your quote remains accurate — and that the company handling your move is a licensed carrier, not a third-party broker taking a cut and leaving the real movers underpaid.

A yellow moving truck and a "Moving Estimate" document with a magnifying glass in front of a house. Blue sky and green grass background. — An estimated price given to you by a mover can legally change if you did not agree to a binding not-to-exceed quote. If your estimated charges are indeed binding, see the content below to ensure you do not breach the contract.

What Is A Binding Moving Estimate?

A binding estimate is generally a guarantee that your estimated costs will not increase as long as you follow some guidelines:

Inventory List: The list you provide for pickup must be accurate. If your inventory changes (even by one large item), your movers can void the estimate and issue a new one.
Services: You must also disclose any packing, crating, or specialty services you’ll need. Adding services later (like extra packing or disassembly) gives the mover the right to revise the price.
Access Conditions: Factors like long carries, elevator use, or limited parking may also affect the final cost if they weren’t included in the original estimate

How to know If Your Price Is Binding.

To ensure your long distance moving costs are guaranteed, check whether your estimate clearly says “Binding Estimate” at the top of your contract or next to the quoted price. This means your mover has agreed to charge a flat amount based on the specific inventory and services listed — and that price cannot increase unless you make changes to your shipment.

A real binding estimate will:

Be presented in writing (verbal “guarantees” don’t count).
Include your complete inventory list.
Outline services included in the total (like packing, long carry, or stairs).
State that “the total charges for services listed are binding and will not increase.”

Difference Between Binding and Non-Binding Prices.

Short Answer: A binding estimate is a guaranteed price that does not change if the weight or volume ends up lower than estimated. A non-binding estimate is an approximate cost that may rise or fall depending on the actual size of your shipment or added services.

Below is a comparison chart that breaks down the differences between binding, non-binding, and BNTE (Binding Not-to-Exceed) quotes:

A Binding Estimate Typically Cost More Than Non-Binding Estimate.

Binding estimates generally cost more than non-binding ones because the moving company assumes the risk. They must reserve the labor, fuel, and truck space, regardless of whether your load fills it. However, the peace of mind of knowing your total in advance is often worth the small premium.

At American National Movers, our BNTE option provides the best of both worlds — you get a ceiling on your price, without paying extra binding fees or hidden charges.

When To Consider Making Your Moving Quote Binding.

In some cases, paying extra for a binding estimate is unnecessary if you don't have many items, especially if you're hiring a reliable long-distance moving company. The key is to work with a mover known for being honest with their quotes:

If your mover is honest with how they calculate your quote, you'll likely receive a price that's already close to the final amount. That means you won't be "price-shocked" on moving day or hit with unexpected increases that almost double your original estimate.

On the other hand, if you're moving a large home and don't have 100% price certainty, paying for a binding or binding not-to-exceed quote may be worth it. It all depends on your priorities.

Transparency and Reputation Matter More Than Estimate Type.

Whether you choose a binding or non-binding estimate, what matters most is working with a company that values transparency over closing a sale. Even if you get a binding quote, if the brand is disreputable, they will likely find a way to charge you more despite the cost being binding.

At American National Movers, we believe customers deserve straightforward answers and honest pricing from the start. We don't charge unnecessary binding fees or inflate rates for the sake of appearances. Instead, we give you clear, line-item estimates that make sense — and if you prefer, we can guarantee your rate through a Binding Not-to-Exceed (BNTE) quote at no additional cost.

In an industry where unclear pricing has become too common, our mission is simple: to bring clarity, consistency, and fairness back to long distance moving.

If you're ready for a transparent moving experience, call us at (800) 245-7967 or use our Long Distance Moving Cost Calculator for an instant, no-obligation quote.